Privacy & Terms

Last updated: 18 June 2026

Privacy Policy

1. Information we do not collect

• No account or sign-up is required to use the app.
• We do not collect your name or location, and we never upload your contacts (the optional dialer reads them on your device only — see section 4).
• We show no advertising inside the app, and we use no third-party analytics SDK. We run ads for the app on platforms like Facebook and Instagram and measure how they perform: only if you grant permission on Apple's App Tracking Transparency prompt does the app share an advertising identifier with Meta for that measurement — see section 13, “Advertising and measurement.” If you decline that prompt, you are not tracked across other apps or websites.

2. Your recordings, transcripts & notes

• Recordings, transcripts, and summaries are stored locally on your device in the app's own storage. There is no Meetings AI account and no cloud copy of your notes. (Recorded phone calls briefly pass through a telephony provider so the call can be placed and recorded before the recording is saved to your device — see section 4.)
• Speech is transcribed on your device using Apple's built-in speech recognition.
• Speaker identification (diarization) also runs on your device. Your audio never leaves your device — only text is used for the optional AI features below (see section 3).

3. Optional AI features (third-party processing)

Some features use artificial intelligence — generating a summary, translating a note, or chatting with a meeting. When you choose to use one of these features:

• To generate a summary, only your meeting's transcript text is sent to Google's Gemini API over an encrypted connection; the summary is returned to your device. No audio is ever sent — transcription and speaker identification happen entirely on your device.
• For translation and chatting with a note, only the relevant transcript text is sent — again, no audio.
• If you tap Listen, the summary text is sent to Google's Cloud Text-to-Speech service over an encrypted connection to generate the spoken audio you hear; the audio is returned to your device and cached there.
• This text is processed by Google as our service provider and is subject to Google's applicable terms. We do not use it to build a profile of you, and we do not store it on our own servers.
• If you do not use these optional features, your note content does not leave your device through the app.

If you turn on Email my summary (off by default), the finished summary text and the email address you enter are sent so the summary can be delivered to your inbox. This is the only feature that sends your summary off your device for delivery. It is relayed through our own send function and delivered by Resend, our email provider; neither stores your summaries, and we use this only to send the email you asked for — never for marketing. We send nothing unless you opt in and provide an address.

4. Phone calls (optional)

The app includes an optional feature to place and record phone calls for transcription and summary. Because a call has to travel over the phone network, this feature uses a third-party telephony provider (Telnyx) when you choose to make a call:

• To connect and record the call, the call audio is briefly cached on the telephony provider's servers so the recording can be made. As soon as the recording is downloaded to your device, it is deleted from the provider — it is only ever cached there briefly, never kept. Transcription and speaker identification then happen on your device, and only the transcript text is used for the optional AI summary (section 3) — the call audio is never sent to the AI provider.
• To show your own number as the caller ID, you verify your phone number once; your phone number is shared with the telephony provider for that verification and to place your calls. You can remove your verified number at any time in Settings → Phone Calls.
• If you pick someone from your contacts to call, your contacts are read on your device only to show you the list — they are never uploaded to us or to the telephony provider.
• The telephony provider processes call data as our service provider under its own terms. We do not keep a copy of your call recordings on our servers; the recording is saved on your device with your other notes.
• You are responsible for obtaining any consent required to record a call under the laws that apply to you and the other party (see section 13).

5. Calendar connection (optional)

If you connect a Google or Microsoft calendar, the app reads your upcoming events so you can record the right meeting at the right time. Access tokens are stored on your device, the app only reads event details it needs to show you, and you can disconnect at any time in Settings or revoke access from your Google or Microsoft account.

6. Device permissions

• Microphone — to record your meetings and phone calls.
• Speech recognition — to transcribe your audio on your device.
• Contacts — optional, only if you open the dialer and pick a contact to call; read on your device and never uploaded.
• Calendar — optional, to spot upcoming meetings so you can record them.
• Notifications — optional, to tell you when a summary is ready.

Permissions are used solely for the action you initiate, and you can change them at any time in your device Settings.

7. Apple Watch

If you record from Apple Watch, that recording is transferred to the app on your iPhone for transcription and summarizing, and is handled the same way as any other recording described above.

8. Purchases

Subscriptions and purchases are processed by Apple through the App Store. Apple handles your payment; we do not receive or store your payment details. Your subscription status is stored on your device.

9. Support communications

If you contact us by email, we receive your email address and the contents of your message so we can respond. We do not use it for marketing.

10. Children

The app is not directed to children under 13, and we do not knowingly collect personal information from children.

11. Data retention and deletion

Your notes remain on your device until you delete them or uninstall the app. Deleted notes sit in Recently Deleted for 30 days — restore them there, remove them permanently, or let them purge automatically. Uninstalling the app removes its data from your device. Because we don't store your notes, there is nothing for us to delete on a server.

12. Security

Data sent to our service providers (our AI provider, our telephony provider when you make a call, and, if you opt in, our email provider) travels over encrypted connections. Notes on your device are protected by your device's own security (passcode, Face ID, and the app sandbox). No method of storage or transmission is 100% secure, but we use industry-standard measures appropriate to a device-first app.

13. Recording responsibility

You are responsible for complying with the laws that apply to you when recording other people, including obtaining any consent that is required — this applies to in-person recordings and to recorded phone calls, where some places require all parties to consent.

14. Advertising and measurement

We do not show ads inside Meetings AI. We do run ads for the app on platforms such as Facebook and Instagram, and we measure how well those ads work so we don’t show them to the wrong people.

• To do this, the app includes Meta’s measurement SDK. Only if you grant permission on Apple’s App Tracking Transparency prompt does the app share your device’s advertising identifier (IDFA) and basic app events — such as installing or opening the app, or starting a subscription — with Meta Platforms, Inc., so that an install or action can be attributed to an ad. Under Apple’s rules this is considered “tracking.”
• If you decline the prompt — or later turn tracking off in iOS Settings → Privacy & Security → Tracking — the advertising identifier is not shared and you are not tracked. The app works fully either way.
• We never share your recordings, transcripts, summaries, or note content with Meta or any advertising provider — only the advertising identifier and the basic app events described above.
• Meta processes this data under its own Privacy Policy and is required to protect it consistently with this policy.
• U.S. residents (CCPA/CPRA and similar laws): we do not sell your personal information for money. To the extent sharing the advertising identifier for measurement is treated as a “sale” or “sharing,” you can opt out simply by declining the App Tracking Transparency prompt; for users in applicable U.S. states we also instruct Meta to handle the data under its “Limited Data Use” terms.

Terms of Use

1. License

We grant you a personal, non-exclusive, non-transferable, revocable license to use the app on any Apple-branded device that you own or control, in accordance with the App Store Terms of Service and the Standard EULA.

2. Subscriptions, free trial, and billing

• The app may offer a free trial and an auto-renewing subscription that unlocks premium features ("Pro").
• Payment is charged to your Apple ID account upon purchase confirmation.
• Subscriptions automatically renew unless auto-renew is turned off at least 24 hours before the end of the current period. Your account is charged for renewal within 24 hours before the end of the current period, at the price shown for your plan.
• You can manage or cancel your subscription, and turn off auto-renew, in your Apple ID Account Settings after purchase. Deleting the app does not cancel a subscription.
• If you start a free trial, any unused portion is forfeited when you purchase a subscription.
• Prices are shown in the app and may vary by region; we may change prices for future billing periods.

3. Acceptable use

• Use the app only for lawful purposes and only with content you have the right to record and process.
• When recording other people, comply with the recording- and consent laws that apply to you.
• Do not reverse engineer, decompile, or attempt to extract source code except to the extent permitted by law.
• Do not use the app to infringe others' rights or to create unlawful, harmful, or deceptive material.

4. Your content

You retain all rights to the recordings, transcripts, and notes you create or import. We do not claim ownership of your content, and we are not responsible for it. You are solely responsible for maintaining your own backups.

5. AI features

Some features use artificial intelligence to generate summaries, translations, and chat answers. AI output can be inaccurate or incomplete — always verify important details against the original recording or transcript. Do not rely on AI output as legal, financial, medical, or other professional advice.

6. Disclaimer of warranties

The app is provided "as is" and "as available", without warranties of any kind, whether express or implied, to the fullest extent permitted by law, including any implied warranties of merchantability, fitness for a particular purpose, and non-infringement. We do not warrant that the app will be uninterrupted, error-free, or that results will be accurate.

7. Limitation of liability

To the fullest extent permitted by law, we will not be liable for any indirect, incidental, special, consequential, or punitive damages, or any loss of data, arising from your use of the app. Our total liability for any claim relating to the app is limited to the amount you paid for it in the 12 months before the claim. Nothing in these Terms limits rights that cannot be excluded under applicable consumer law.

8. Apple

These Terms are between you and us, not Apple. Apple is not responsible for the app or its content and has no obligation to provide support or maintenance. In the event of any failure of the app to conform to any applicable warranty, you may notify Apple and Apple may refund the purchase price (if any); to the maximum extent permitted by law, Apple has no other warranty obligation. Apple and its subsidiaries are third-party beneficiaries of these Terms and may enforce them.

9. Changes and termination

We may update these Terms from time to time; the "last updated" date will reflect changes. We may suspend or discontinue the app, in whole or in part, at any time. You may stop using the app at any time.

10. Governing law

These Terms are governed by the laws of Australia, without regard to conflict-of-laws principles, except where your local consumer-protection laws require otherwise.

11. Contact

Questions about your privacy or these Terms? Email jyemenzies@gmail.com.

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